JOB DESCRIPTION: Administrative Assistant, Full-Time (40 hours per week)
Planning and Development Department
SALARY RANGE: $16.00 per hour
SUPERVISOR: Community Development Director
This position assists the public at the service counter with processing paperwork, nuisance abatements, scheduling inspections, receipting permits along with answering any questions. Will assist contractors and developers by accepting plans for review, checks and reviews permit applications and supporting documents for accuracy and compliance with code and legal standards, and performs related duties as required. This position must maintain the highest level of confidentiality and sensitivity.
Essential Job Functions:
- Greet the public as they enter the building and direct to appropriate Departments.
- Manage the scheduling of inspections as they are received from contractors/developers. Log all inspection requests, track them for quick completion and the document the results.
- Assist Building and Zoning Inspectors in coordinating the requests and perform clerical duties for Building Inspectors. Performs code and records research, and compile data.
- Input data, help manage and utilize computerized permit tracking system on all building and land use applications.
- Maintain a system to track purchases and expenditures of Department to appropriate account codes
- Compile data from varied sources to create required annual or monthly summary reports.
- Provides information orally and in writing to members of the public/permit applicants regarding building permit regulations, inspection, and general requirements of the permit process; obtains general information from customers regarding permitting needs; assists the public in completing building permit applications; responds to telephone inquiries regarding permits and permit processes; verifies contractor licensing.
- Calculate and verify valuations and fees; accept payments; balance cash drawer; prepare bank deposits.
- Maintains computer files and other manual logs on all building permits and related documents.
- Assist with the preparation and submission of grants. Track deadlines and compliance of each grant.
- Coordinates permit processes with outside agencies to ensure that all permit requirements are being met.
- Process and submit monthly Board of Building Standards Report and Auditors Report.
- Process incoming and outgoing mail; answer phones or other general miscellaneous office duties.
- Attend Board of Zoning Appeals or Zoning Commission meetings. Take minutes if necessary, prepare and distribute as required.
- Maintain regular and punctual attendance.
- Maintain a professional appearance and attire.
- Works closely with Planner and Zoning Inspector, Building Officials, and Inspectors.
- Perform other duties and accepts responsibilities as may be directed.
Skills and Qualifications:
Effective Communication Skills, verbally and in writing
Data Entry Skills – collection, analysis and management
Customer service, problem-solving and conflict resolution skills
Understand and follow oral and written instructions
Work independently and assist with multiple projects and priorities
Work under pressure with interruptions and challenging deadlines
Organize and prioritize work assignments
Record keeping and filing capabilities
Work as a team member to promote a positive work environment
Proficient in work processing, spreadsheets, and database software
Ability to operate standard office equipment
High School education or GED equivalent
Working knowledge of computers and software programs and other general office equipment
Standard knowledge of office principles, procedures, etiquette and equipment
Two years of clerical experience preferably involving the public
Basic accounting and math skills
Valid Ohio driver’s license
Proof of Citizenship and/or eligibility to legally work in the United States
Subject to random drug, alcohol and nicotine screenings
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities perform the essential job functions.
- Sit, stand or walk for extended periods of time
- Hear in the normal audio range with or without correction and when working around equipment
- See in the normal visual range with or without correction
- Verbally communicate in person, on the phone or in writing
- Must possess mental acuity for attention to accuracy and detail
- Occasionally stoop, bend, kneel, crouch or twist
- Reach horizontally and above shoulders
- Possess general manual dexterity with hands and fingers
- Ability to lift or move light objects (up to 25 pounds)
- Must be able to use step stools and ladders to store and retrieve items of various sizes, shapes and forms
- Ability to enter and exit vehicles
- Work office setting is quiet to moderately quiet
- Office temperature is comfortable but can fluctuate
- Occasionally required to participate in outdoor functions
- May be necessary to work extended hours
- Frequent interaction with the general public
Completed formal application received not later than 4:00pm on June 24, 2020
Reference and background checks
Pass pre-employment drug screening
Pass pre-employment nicotine testing
Able to be bonded
Interested applicants should fill out an application and return to:
ATTN: Ashley Ohlemacher
2610 Columbus Ave.
Sandusky, OH 44870.
Applications are located at our website: www.perkinstownship.com
Application deadline is June 24, 2020 at 4:00pm
The job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change.
Perkins Township is a Drug Free and Nicotine Free Workplace.
The duties listed above are intended only as an illustration of the various type of work that may be performed. The omission of specific statements of duties or responsibilities does not exclude them from the positon.
Reasonable accommodations, as prescribed by the Americans with Disabilities Act, may be made to enable individuals with disabilities to perform the essential job functions and will be determined on a case by case basis.